Key responsibilities:

Act as department assistant and PA to two VPs.

• Manage the VPs’ calendar, including scheduling appointments, coordinating meetings and calls
• Coordinate travel arrangements, including flight bookings, hotel reservations, etc.
• Provide administrative support to the VPs with business processes, ensuring optimal operations
• Assist in the onboarding of new colleagues
• PO creation and vendor creation support
• Coordination with Facilities team on bigger office projects and changes
• Collections for round birthdays and anniversaries only 

Assist the VP in working more efficiently to execute their vision to move the organization forward, through:

• Planning and organising events, meetings, workshops, both internal and external, including coordination with participants, preparing materials, taking minutes and following up on action points, incl. PM & Design
• Accompany the VP to key meetings, take minutes and proactively track progress on agreed actions
• Serve as a liaison between the VP and internal and external stakeholders
• Act as a bridge between various parts of the organization to achieve common objectives
• Handle ad-hoc projects and tasks as assigned