Do you want great colleagues, a strong focus on professional development, and a job with a meaningful purpose?

If you have experience with coordination and administrative tasks in a large organization with many stakeholders, you may be the perfect fit for this role. At DTU Biosustain, we are about to take the next big leap forward as we launch the new Novo Nordisk Foundation Biotechnology Research Institute for the Green Transition (BRIGHT). You will become a key administrative partner for our new institute director and management team, supporting, among other things, the development and implementation of new managerial processes, routines, and tools.

By joining DTU Biosustain, you’ll help address some of the greatest challenges facing humanity. With biosustainability at our core, we work to develop new environmentally friendly products, more sustainable production methods, innovative bio-based materials, climate-resilient farming solutions and much more.

The management teams administrative turning point and coordinator
As Executive Assistant your primary focus will be to support the executive management team by coordinating their meetings and managerial processes. This comprises a complex setup counting external stakeholders and a number of different governance bodies including the Stakeholder Committee, Consultation Committee, BRIGHT Ideas Forum and the Scientific Advisory Boards. 

Key words in your role will be coordination and collaboration, but you will also be trusted to prepare reports, applications and presentations, where you gather various input and process this into a clear and coherent form in English. Your primary tasks will be to: 

• Be the organizational and administrative hub for the Center Director and management team
• Prepare and attend management and board meetings – gather and coordinate input, create the agenda, send invites, take minutes with action points, and follow up
• Create reports and presentations based on input from board and management team members
• Assist the management team on internal communication tasks 
• Manage and support administrative tasks 

You will be joining us at a very exciting time. In fall 2025, our new institute director will come on board, and a new management team will be established. This new direction and leadership team mean that you’ll need an entrepreneurial spirit and should be motivated by taking on new responsibilities as well as developing new processes and tools. In other words: your tasks will evolve as the new management settles in, and you will play a key role in supporting this organizational transition with tact and sensitivity.

Experience from a similar role in a big organization with multiple stakeholders 
As you will become the puzzle master that brings multiple pieces together, you'll need a strong overview, well-structured approaches, and a keen eye for detail. Since all the pieces are created and delivered by various people in the organization and beyond, you must also have the ability to ensure that others deliver as agreed. You handle this in a balanced way that showcases your people and collaboration skills – you’re able to read the room and tailor your approach to suit the specific stakeholder you’re engaging with. Additionally, your resume comprises:

• A Master’s degree that enable you to navigate and assess academic information. The ideal candidate has a Master's level education with interdisciplinary degree in climate change, sustainability, or similar.
• Experience from a similar role in a big organization with many stakeholders and agendas.
• Good communication skills, including excellent skills in written English (Danish skills is a bonus but not required)

Your new workplace
You will join the DTU Biosustain Support Unit at DTU’s main campus in Kongens Lyngby, Greater Copenhagen. We are 23 colleagues organized into five teams. Your team, consisting of four dedicated colleagues, is responsible for HR, study administration, management support, and finance. In your role as supporting management, you will frequently collaborate with members of the other support teams, in particular the team responsible for fundraising, project administration and the legal aspects of our many partner agreements.

You can look forward to being part of a friendly and welcoming environment where the word “we” is far more important than “me.” We are committed to high standards of service and professionalism, and we actively support your professional development through coaching, relevant education, task-specific courses, and more.

Further information
If you would like additional information about the position, please contact Hanne Varmark, Center Administrator at +45 5351 0658.

Salary and terms of employment
The appointment will be based on the collective agreement with the Danish Confederation of Professional Associations. The allowance will be agreed upon with the relevant union. 

If you are applying from abroad, you may find useful information on working in Denmark and at DTU at DTU – Moving to Denmark .

Application procedure
Please submit your online application no later than 12 July 2025. Applications must be submitted as one PDF file containing all materials to be given consideration  including CV, cover letter, diploma and if relevant list of publications. To apply, please open the link "Apply now", fill out the online application form, and attach all your materials in English in one PDF file . 

Applications received after the deadline will not be considered.

All interested candidates irrespective of age, gender, disability, race, religion or ethnic background are encouraged to apply. As DTU works with research in critical technology, which is subject to special rules for security and export control, open-source background checks may be conducted on qualified candidates for the position

The Novo Nordisk Foundation Center for Biosustainability (DTU Biosustain)
Recent progress in our ability to read and write genomic code, combined with advances in automation, analytics and data science, has fundamentally changed the scope and ambition of harnessing the potential of biological systems. Big data approaches and analysis of biological systems are key research instruments at the Center. DTU Biosustain utilizes these advances for microbial cell factory design to foster sustainable lifestyles in relation to three application areas: Sustainable Chemicals, Natural Products, and Microbial Foods. Learn more at biosustain.dtu.dk

Technology for people
DTU develops technology for people. With our international elite research and study programmes, we are helping to create a better world and to solve the global challenges formulated in the UN’s 17 Sustainable Development Goals. Hans Christian Ørsted founded DTU in 1829 with a clear mission to develop and create value using science and engineering to benefit society. That mission lives on today. DTU has 13,500 students and 6,000 employees. We work in an international atmosphere and have an inclusive, evolving, and informal working environment. DTU has campuses in all parts of Denmark and in Greenland, and we collaborate with the best universities around the world.