Bid Coordinator – Copenhagen

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Steensen Varming is a global Building Services Design Consultancy for mechanical engineering, electrical engineering, lighting design and sustainable design, with a vacancy for a Bid Coordinator in our Copenhagen studio.

Originally founded in Denmark in 1933 and today operating in Europe, Asia, Australia and USA, Steensen Varming operate along the principles of a small design studio; working within a niche market to provide the best service to our clients. Steensen Varming works on a variety of exciting projects, encompassing architectural and urban design, the private, corporate and public sectors, from modest upgrades to World Heritage Sites. Our approach is focused on total integration and collaboration to produce intelligent, valuable and elegant solutions.

The Role

We are seeking an experienced Bid Coordinator to join our small London team. This is a diverse role and has a range of responsibilities, including:
  • Coordination of bid activities: submissions, writing proposals, presentations, award submissions and competition boards.
  • Pipeline management.
  • Liaising closely with the proposal team members to gather all required inputs for EOI capability statements, company information and relevant material.
  • Coordination and design of marketing and communication material and initiatives, including CV's, promotional material and project sheet updates.
  • Championing of marketing, presentational and company image issues including quality, formatting, branding, and other necessary aspects of documents are in line with corporate requirements.
  • Organisation of events and functions.
  • Media liaison.
  • Working closely with the administration team and providing additional administration support, as required.
  • Close collaboration and liaison with our marketing team, mainly located in Sydney
  • Developing and managing PR, including social media and website posts

Key Attributes
  • Excellent people and communication skills, with a very reliable work ethic and a willingness to work under pressure.
  • Ability to work autonomously and pro-actively in a busy environment, with both local team members and global team members in other regions.
  • Excellent IT skills, including advanced knowledge of Microsoft Office, Adobe Illustrator, Photoshop and Indesign.
  • Previous Experience in a similar role, preferably within an architectural design studio or a construction/engineering firm would be an advantage.
  • Proven ability to multi-task whilst adhering to specific time frames.
  • Attention to detail and a high graphic ability.
  • Well presented, confident and approachable.
  • Close liaison with global offices, including some cross-over with time zones in Asia Pacific.
  • Fluent in English (both written and spoken) with excellent grammar is essential, Danish is advantageous but not essential.

  • Offering career stability, working within a small team, with a global presence.
  • An ethos focused on Good People, Good Reasons and Good Work.
  • Primarily based in our Copenhagen studio, the role will involve working from home during lockdown restrictions.
  • Steensen Varming supports a hybrid flexible future of work, in which office working may be supplemented with home based working opportunities.

Interviews will be conducted via video conferencing.

To apply, please send a copy of your CV and Covering letter via the button "Send ansøgning"  by 14th May 2021
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